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Terms of Reference for final project evaluation

Project title: “Socio-economic empowerment of marginalized families in Issyk-Kul” funded by BMZ (Federal Ministry for Economic Cooperation and Development, Germany)
Position title:   External project evaluator/s
Place of assignment:  Cholponata, Kyrgyzstan
Duration of assignment:  February – March 2018

The letter of interest and Technical Proposal should be sent to e-mail: by 18th of January 2018 (6pm) or submitted to the National Office: 94 Isanov str., ap. 3.






of children at risk of losing parental care
and children who have lost parent care

1. Background
The UN Convention on the Rights of the Child (UNCRC) provides the key framework for the work of SOS Children’s Villages. In addition, the UN Guidelines for the Alternative Care of Children are an important reference framework for the organisation as they enhance the implementation of the UNCRC regarding the protection and well-being of children who are deprived of parental care or who are at risk of being so.
The organisational programme management cycle requires a sound national analysis of the organisation’s target group, the national context and the main child rights violations. This serves as basis for decision about the growth of the National Association and, thus, for the planning of any future programmes in this country.
For SOS Children’s Villages (SOS CV)  Kyrgyzstan a Child Rights Situation Analysis (CRSA) is a organisational development and analysis tool in an evidence-based program mangamenent and planning cycle. CRSA is a great oppotunity to put children at the center and look at their situation holistically to get new insights and a deeper understanding of what effects thier lives, to make visible and address the most vulnerable groups of children and families and to identify possible future cooperation partners.
The organization’s target group children are defined as:
• Children at risk of losing parental care – this means that children’s basic material, emotional, health and educational needs are being neglected or they are abused, because their parents/care-givers lack the capacity to adequately care for their children;
• Children who have lost parental care – this means that children live physically separated from their family.
The legal and budgetary assessment will be conducted as a part of the CRSA. Thus assessment will be focused at identifying and analyzing policies, budgets and national programmes for children without parental care and for children in difficult life situation to inform SOS Children’s Villages Kyrgyzstan’s long term strategy goals to strengthen collaboration with the Kyrgyz Government and to increase state support of current SOS CV programmes.  The detailed scope of this assessment is defined below.
2. Purpose and focus of the study
Child Rights Situation Analysis (CRSA) is a key instrument for planning and informing the organization’s strategy for the next three years to improve the situation of the target group children. Doing a CRSA bears the great opportunity to put children at the centre and look at their situation holistically to get new insights and a deeper understanding of what affects their lives, to make visible and address the most vulnerable groups of children and families and to identify possible future cooperation partners. By documenting and investigating changes in the situation of children and their families and analyzing causes and bottlenecks for the full realization of child rights, CRSA represents an important stock-taking opportunity on progress made and challenges remaining. As a comprehensive and updated knowledge base of the situation of the target group children in Kyrgyzstan, it will serve to harness evidence-based advocacy and policy dialogue efforts, further strengthening the engagement of key stakeholders in committing to the realization of child rights and in leveraging concerted action on behalf of the most vulnerable children in Kyrgyzstan.
The general objective of this study is to provide the insight of the situation of the target group children (who are at risk of losing parental care and who have lost parental care) with the focus on the legal and budgetary analysis to inform SOS Children’s Villages Kyrgyzstan’s overall strategy and to provide the basis for the strategic initiate of increasing government subsidies to support its current programs. As part of CRSA, the legal and budgetary assessment will be conducted. The assessment will provide the legal basis and existing financial possibilities for increasing government subsidies for the child care and prevention of child abandonment services for SOS Children’s Villages Kyrgyzstan.

In particular, the CRSA and the legal/budgetary assessment will:
• overview the general situation in child welfare sector (basic country information)
• provide relevant social, cultural, religion, economic, political and key figures related to human development index
• overview child rights violations in the target group
• develop a comprehensive trend analysis of resource mobilisation, allocation and public expenditure patterns towards the target group children
• identify and analyse relevant policies, national/regional strategies and programmes in the country related to the target group children
• identify the gaps and barriers to implementation of current policies, strategies and programmes on the target group children
• identify specific roles for stakeholders including the state ministries, and other stakeholders in promoting public investments in children
• analyse public spending on children particularly in health, education, child protection, social protection and national child rights infrastructure.
• assess the extent to which current budget levels are adequate to meet stated policy priorities and objectives on children
• analyse the national legal frame as base for receiving government subsidies/funding for SOS Children’s Villages Kyrgyzstan
• identify key advocacy issues that will be translated into an action plan based on the findings of the study
• provide policy recommendations to improve the response to budgeting and programming for the target group children
• provide recommendations for priority actions for improvement of the child care and protection system in the country.
3. Methodology and Responsibilities
For the process of conducting the CRSA and legal/budgetary assessment it is recommended to conduct a desk research, and consultations with main stakeholder groups including children and families.
The consultant/s will also conduct interviews, focus group discussions and/or workshops with different stakeholders, including regional and local authorities concerned with issues of children without parental care or at risk of losing parental care; representatives of respective non-governmental organizations; and representatives of the target group.
The CRSA consultant/s will directly report to the National Program Development Director (NPDD) and National Advocacy Advisor on a day-to-day basis. The National Advocacy Advisor will coordinate the process of CRSA report development and support the consultant throughout the assignment. The consultant will work very closely with Program Advisors, and other staff as advised by NPDD in developing approach, design of tools, analysis of data and preparing the final report.
4. Expected deliverables:
External consultant/s will provide SOS Children’s Villages Kyrgyzstan with an electronic version of the draft and final reports following the proposed outline (Appendix 1). The report will be prepared using single line spacing, times new roman size 12 font, contain page numbering, list of acronyms, a table of contents, foot notes, references, relevant annexes and appendices. The study report will be no more than 40 pages of A4 format (excluding attachments).
Final report should be submitted to National Director in English, in electronic format.
5. Duration of the consultancy
It is estimated that the consultant/s will work over a period of two months (mid March – beginning of May 2017).
6. Profile of the external consultants
The composition of the study team is left up to the consultant/organization based on their internal system, ideas and logic. However, SOS Kyrgyzstan recommends that it comprise one Team Leader (TL) to coordinate the overall study and liaise with SOS Kyrgyzstan; at least two Team Members (TMs) with collective expertise to conduct legal and budgetary assessment and analysis. Supervision of the field work and quality (reliability and validity) of the data/information collected from the field is the primary responsibility of the TL. In case of the consulting firm the responsibilities can be assigned to the qualified and experienced team member. The study team should work closely with National Programme Development Director of SOS Children’s Villages Kyrgyzstan.
The consultant/s will have higher and/or advanced university degree(s) in social sciences or other related discipline, with specialization in child right and protection. The team leader will also have adequate skills in qualitative and quantitative research, literature review and other research methodologies, and excellent drafting and writing experience. The team leader is also to possess skills and experience in gathering and analysis of a wide array of information and publications. Ideally, s/he will be fluent in English and possess excellent written and oral communication skills. Importantly, s/he should have a good knowledge of government structures in the sphere of child welfare and protection, and knowledge of the out-of-home care system in the country.
The team will have members who possess advanced university degrees in the area of jurisprudence and finance to carry out the legal and financial assessment, and have experience conducting high quality assessments of the same kind.
7. Selection Criteria and weight
The selection will be made through a bidding process based on the quality of the proposals, relevant working experience, qualification/background of the study team members and competitive budget.
SOS CV Kyrgyzstan has a set of criteria to select the proposal based on the offers meeting the specific requirements listed under the eligibility criteria and the proposed budget. The following criteria will be considered for selection:
1. Experience of the organization/consultant – 30%
2. Quality of the proposal – 25%
3. Quality of the team (CVs) – 20%
4. Budget – 25%
8. Instruction for submission of proposal:
Interested professions/ institutions are requested to submit the following:
• A letter of interest with a short capacity statement of your organization or team
• A brief proposal outlining how you plan to achieve the objectives as stated in the TOR along with recently updated CVs of professionals.
• A financial proposal outlining the overall budget required to achieve the objectives of the TOR. The financial proposal should include all budget items including tax and other associated costs.
• The letter of interest and Technical Proposal should be sent to e-mail: by 5th of March 2017 (23.55)


Terms of Reference for Baseline Study on the subject:
Sustainable social and economic development of vulnerable families in two settlements (novostroikas) of Bishkek (2017-2020)

January 2017


Since its foundation in 1996, the non-political, non-governmental organisation SOS Children’s Villages Kyrgyzstan (SOS KG) has been supporting children and families at risk. SOS KG is a member of the global umbrella organisation SOS Children`s Villages International, which was founded in Austria in 1949. All member organisations - currently operating in 134 countries on five continents - are working in accordance with the UN Convention on the Rights of the Child and are taking care of about 1.000.000 children in over 2.000 programs. The organisation follows a development approach, which goes beyond the provision of essential services, by developing interventions in capacity building and in strengthening of community support systems. SOS KG actively participates in the creation of public policies and advocates for the rights of children and young people at social risk with the ultimate goal of each child to grow up in a development-promoting family. Children without parental care are given a safe home in the Children’s Villages, and families in need can take part in Family Strengthening Programs, which enable parents to autonomously provide for their children.
The Family Strengthening Program (FSP) targets socio-economically disadvantaged families whose daily life is characterized by factors such as poverty, ill health and violence. The activities are aimed at stabilizing these families to make it possible for the children to grow up with their biological parents. The goal is to prevent the breaking apart of families and the ensuing placement of children in a home outside of their family, and to strengthen the coping capacities of families in need in order to empower parents to take on responsibility for the wellbeing of their children.

In 2017, the project is to be implemented in two of the most vulnerable novostroiki, Muras-Ordo and Ak-Jar. The low-income and vulnerable families in the target areas do not have sufficient support from any source that would help them improve their social and economic situation in a sustainable way. Poverty and high unemployment are the key issues and domestic violence is prevalent. Children’s rights to education, health, development, and documents are not fulfilled. The Bishkek City Administration and Local Self Governing Body structures are struggling to improve the situation due to limited funding, a shortage of staff and a lack of capacity to improve the situation of vulnerable families. Meanwhile, the efforts of NGOs in the project area are small in scale.

The direct beneficiaries of the project are families with children who are exposed to crisis situation because of their vulnerability due to the following reasons:
- families with many children living below the poverty line
- families with parents who are long-term unemployed or underemployed
- single parent families
- families with disabled family members
- families with psychosocial problems
The target group are 275 vulnerable families in Ak-Jar, Muras-Ordo and the surrounding communities. Specifically, this target group consists of
- 375 vulnerable parents and caregivers (at least 200 women)
- 460 children at the age of 3-15
- 75 youths / young adults at the age of 16-23
The second primary target group consists of 100 local professionals and decision makers in governmental and non-governmental institutions.
The indirect target group consists of at least 750 people associated with the target group families (relatives, neighbors, community members and friends of the direct beneficiaries).

Scope and Objectives of the study

The aim of the baseline is to collect key data in the target areas to form an information base against which to monitor and assess an activity’s progress and effectiveness during 48 months of implementation and after the activity is completed. An external consultant will oversee the baseline study process including data analysis.  The findings of the baseline assessment will be validated and shared with major stakeholders in the county and nationally. The results of the study will then form part of the final project evaluation.
The baseline will be conducted to understand the socio-economic situation of the target group families in the target areas, including their perception, knowledge and prevalence of cases of violence against women and girls and how these cases are treated and managed in the communities.
The main objective of the baseline study is to obtain socio-economic data and information on the households in the four selected communities (novostroikas) that will form a basis for evaluating the impact of the project on improving the living conditions of socio-economically marginalized families
The specifically the socio-economic baseline study will consists of two components:
Household (HH) survey: A representative household survey to collect quantitative data along key indicators related to the following domains:
- Information regarding details of HHs members, house type and others information.
- Household roster and socio-economic modules, covering individual level demographic, education, labor/employment, professional qualification of the members and other information such as emotional condition, social skills, child care/parenting skills, entrepreneurial skills
- A household economy module, covering HH consumption and expenditures, assets and productive activities
- Household wealth status (income, assets, savings and debt), production and marketing of agricultural produce and handicrafts, and women’s participation in household-level financial decision making. Specifically, key indicators include:
o Average household (cash and in-kind) income in target area (disaggregated by sex and age of household head)
o Percentage of households that own different types of household assets (disaggregated by sex and age of household head)
o Percentage of households with cash savings (disaggregated by sex and age of household head)
o Utilization of savings by household (disaggregation by sex and age of household head)
o A household savings and debt module that includes savings and debt portfolio of the household covering terms of different loans- cost, purpose, size etc
o Percentage of households with debt (disaggregated by source of debt and sex and age of household head)
o Utilization of loans by household (disaggregation by sex and age of household head)
o Land possession, usage of the land, average seasonal yield for food crops cultivated
o A household participation in self-help group (SHG) module that collects information on participation in SHGs, membership history, empowerment of women through membership in SHGs etc
A household access to basic services module that collects information on the household’s access to basic public services including facilities for agricultural market and government schemes.
o A household physical characteristics module that documents the location, type and size of housing, household facilities – especially access to, and types of sanitation, hygiene & water facilities, and other amenities.

Qualitative Study: will be undertaken to obtain an in-depth understanding of existing economic activities in the selected communities, availability and quality of infrastructure services such as health, education, transportation and communication, institutions, assess the level of income in selected households in the selected communities, assess population characteristics (age, sex, migration, social relationships), document various resources available, resource uses and markets (e.g. farms/livestock and the uses), provide information on the economic status of the communities, assess attitudes, perception and views towards cases of violence against women and girls and how these cases are treated and managed in the communities, assess social economic threats; drivers and opportunities in the communities.


The consultant/s will conduct an explorative and explanatory study combining both quantitative and qualitative methods of data collection in order to collect information that would be used for monitoring purposes and determining the level of changes in the key indicators such as incomes, numbers of households involved in income generated activities, nature of urban livelihoods, etc using specific methods of data collection and analysis.

Consultancy deliverables

The lead consultant is expected to be responsible for the following: 
• Identify and define baseline priority areas, methodology and recommendations;
• Design and implement data collection coordination with the project team;
• Engage stakeholders in the assessment process;
• Data analysis coordination with the project team and reports;
• Develop and present a draft baseline report to the project staff and other stakeholders;
• Produce a 20-25 page report covering key findings, major conclusions and recommendations (including credible indicators and the setting of a baseline to measure progress) in order to help inform the development of the program.

 Qualifications of consultant/s

• Minimum 5 years applied experience in research and Design Monitoring & Evaluation experience in conflict or development programs 
• Minimum Bachelor’s level degree in social science field or statistics or other related fields
• Proven quantitative and qualitative research skills (candidates should provide a copy of baseline/evaluation reports produced);
• Strong background in participatory design, monitoring and evaluation methodologies;
• Knowledge of logical and results frameworks;
• Knowledge in the area of family support, child protection and socio-economic development
• Work experience in Kyrgyzstan;
• Fluent in English; knowledge of Russian, Kyrgyz is highly desirable.

Responsibilities of consultants

The composition of the study team is left up to the consultant/ organization based on their internal system, ideas and logic. However, SOS Kyrgyzstan recommends that it comprise one Team Leader (TL) to coordinate the overall study and liaise with SOS Kyrgyzstan; at least two Team Members (TMs) with collective expertise in BASE LINE STUDIES, especially having experience in measuring and obtaining data to establish/know the market situation in a community along with an experienced statistician and/or data analyst. To collect information from the field, adequate number of Field Enumerators (FEs) should be deployed by the consultant/organization supervised by the TL and/or TMs. Supervision of the field work and quality (reliability and validity) of the data/information collected from the field is the primary responsibility of the TL. In case of the consulting firm the responsibilities can be assigned to the qualified and experienced team member. The study team should work closely with the Project Team. The consultancy / consultant team will be primarily responsible to:
1. Develop/design baseline study including questionnaire for HH survey and checklist and tools for group interaction including FGD at District, and target beneficiaries.;
2. share study design including process, methods and questionnaires/checklist with project team, collect feedback and finalize the study design;
3. pre-test questionnaires and other tools in one of the project target quarters;
4. debrief/discuss with project team about effectiveness of questionnaire, checklists and other tools used in pre-test, collect feedback and finalize them;
5. orient, train and supervise the enumerators;
6. carryout field work together with enumerators;
7. ensure the quality of information collected from fields, cross check with the validity of information collected and verify/revise where needed;
8. update progress of the study on weekly basis to Project Manager and location manager
9. analyse data and prepare quality report;
10.   Give presentation of draft report to SOS Kyrgyzstan; and
11. Submit final report of the study after incorporating the feedbacks and suggestions from SOS Kyrgyzstan team. An electronic copy of the report (in Word format) including all annexes must be submitted together with the final reports' hard copies. The report is written in a straightforward manner, in English, of a maximum length of 20-25 pages including the Executive Summary, which should appear at the beginning of the report. The report format appearing below must be strictly adhered to:
12. Cover page
a. Title of the base line study report:
b. Country, Programme Name
c. Date of the study
d. Name of the consultant


Professional liabilities

The organization is expected to carry out the assignment with due diligence and in accordance with prevailing standard of the professionalism. A proper sharing with SOS CV Kyrgyzstan a needs to be maintained in terms of draft tools, data compilation sheet and report in both hard and soft copy. All those things after having feedback from SOS CV Kyrgyzstan have to be finalized.

Instruction for submission of proposal

Interested professions/ institutions are requested to submit the following;
• A letter of interest (LOI) with a short capacity statement of your organization or team
• A brief proposal outlining how you plan to achieve the objectives as stated in the TOR along with recently updated CVs of professionals.
• A financial proposal outlining the overall budget required to achieve the objectives of the TOR. The financial proposal should include all budget items including tax and other associated costs.
• The LOI and Technical Proposal should be sent to e-mail: by 4th of February 2017 (18.00)


Terms of Reference for Advocacy mapping study on the subject:

Employability and Decent Work for Young People Leaving Care

May 2016

A. Study background

Currently, the problem of youth unemployment is very relevant to our society. Overcoming the problem of youth unemployment, providing young people with access to decent work to eradicate poverty is now global predominant objective of a global society. In Kyrgyzstan the highest rate of unemployment is concentrated among young people, particularly those aged 20-29 years. Moreover, young people aged 15-19 constitute one seventh of total number of unemployed in the country.

Every year 250-300 young people leave children’s homes and face an unemployment problem. However, all youth should have decent work, and care background should not represent a factor of disadvantage and exclusion. Unfortunately, it is common knowledge that in many countries children and young people without parental care are at risk of work exploitation, discrimination in work or unemployment. Decent work, instead, is about having access to training, development and career opportunities, safe and secure work, a wage one can live on, at least basic social protection, and having a voice on one’s rights.

B. Study objectives

The primary goal of the study is to provide SOS KG with a better knowledge and understanding of situation of young people leaving alternative care in regard of Employability and Decent Work. The mapping study will gather information on the above topic and provide evidence to “make the case” and find potential partners to promote the issues of youth employability among young people leaving care in Kyrgyzstan.

The overall objective of the study is to ollect and organize evidence, practices, actors involved, and stakeholders’ views or stories around the topic and lay the ground for the development of an evidence-based advocacy approach of SOS Children’s Villages Kyrgyzstan to change policies and practices on which young people leaving care can rely, so to strengthen their employability and access to decent work opportunities.

The objectives of the study are:

- Provide an analysis of the current national policy on the subject of youth employment of care leavers

- Anayse current situation in regards to employment of youth leaving children's homes including existing practices, activities of state bodies, institutions and organizations, non-governmental organizations working in the field of employment, the problems of their employability, the existing support and the problem of access to decent work

- Provide recommendations for improving the situation with employment of young people leaving careaccross various sectors such as education, social protection and alternative care.

C. Study results

Overall the study will deliver the following:

• Picture the employability of the target group (young people leaving care) in Kyrgyzstan, problems, gaps in the legislation, main child rights violations, the response from government and NGOs.

• Analyse current response and services to address the needs of the target group and type of interventions and services focusing on employability of young people leaving care. In particular, it will assess relevance, effectiveness, efficiency and sustainability of services provided currently in Kyrgyzstan as well as participation of key stakeholders (governmental, non-profit, and private) at local level.

• Recommend the type of services and activities, changes in the legislation to improve the opportunity of young people leaving care to get necessary skills, to be prepared to job interviews and get a decent work, including direct essential service provision to target group, capacity building of care givers, strengthening of child protection structures/systems as well as communities and advocacy.

D. Format of the report

The consultant will develop a report based on the following:

1. Provide a short summary of the target population of children in care and young people leaving care, and of the youth employment situation;

2. Analyze the situation of national pathways of young people leaving care in accessing decent work (for example, is care background a factor of disadvantage? how?)

3. Describe the national social protection system in regard to the support available for young people who have left care; and for unemployed young people in general

4. Identify the main actors in the national system (administration, governmental bodies, other NGOs active on the topic, potential allies and competitors)

5. Conclude with detailed recommendations for policy and practice. The report will include a snapshot summary of the target population, pathways, trends or major issues faced by young people leaving care in accessing decent work, descriptions of national support systems available for young people leaving care and for unemployed youth, a map of key actors and a conclusion.

E. Workplan

On the basis of the proposed time schedule outlined in the Terms of Reference, the consultants will prepare a work plan for the study and include this in their offer, and report on the approach taken in the study. The work plan should set out the consultants’ approach to the following activities: ● fact finding/data collection/surveys, including the analysis of the legislation;

● workshops, consultations and other means of ensuring local participation;

● consultation meetings, interviews with stakeholders, decision makers (at least 3), young people, caregivers, local delivery services (at least 2), NGOs and SOS staff to identify the problems;

● preparation of the draft and final study report.

The researchers will have an access to training provided by SOS Children’s Villages International to prepare for the study. A webinar on conducting research interviews with reference to ethical standards, data processing, asking questions and recording responses will be organised by the international research team.

The consultant(s) will review literature, information and statistics and will identify gaps in information and a list of potential interview respondents to address these gaps.

The consultant(s) will have to record all information from interviews, provide the typed interview in English, onto prepared proformas and return these to the SOS international researcher. This will be followed by a Skype call to check understanding of the responses.

F. Methods for gathering the necessary information

• A review of existing regional and local laws, policies, strategies, statistics and reports related to the situation of children without parental care, also in regard to their educational needs.

• Interviews, focus group discussions and/or questionnaires with:

a) national and local authorities in social protection area dealing with children without parental care, and in employment area;

b) key actors in local delivery of services (local governmenta and private social care, employment professionals);

c) non-governmental organisations those are active in the field of social protection of youths leaving care, and in the field of employment of youth in general.

• Interviews, focus groups and/or questionnaires with youths from the target group.

Also, real stories from young people who experience directly the challenges of leaving care and finding their way in society should be included in the report.

G. Expertise required

The person(s) carrying out this study should have a good understanding of the situation of children without parental care and the employment of youth, the legislation, governmental programmes, policies and strategies related to this target group, child protection issues in general, predominant child rights violations, and the socio-economic situation in the country. The person(s) should have proven competence and experience in conducting social research. A social science background, e.g. higher education in social work, psychology, social-pedagogy, community development, or economics is of advantage. Good knowledge of Englis language (spoken and written) is required.

H. Reporting

The study’s conclusions should be presented in the report in the format specified below, with the underlying analysis included in the appendices. A draft report is to be presented to SOS KG for comments. Within 10 working days, comments on the draft report will be given by SOS KG. The consultants will take account of these comments in preparing the final study report (20-30 pages excluding appendices). The study report will be in English and will be submitted to SOS KG.

I. Time Schedule

A time schedule should be prepared for each elements of the work plan and of the reporting requirements.

J. Assistance to the researchers by the contracting authority

SOS KG will make available the following information and facilities to the researchers’ staff:

● all relevant reports, documents, maps, data;

● where available, the use of vehicles and drivers;

● counterpart staff.

K. Application Documents

Application for the feasibility study should contain the following information:

1. Name and contact details of organization or individual expert(s) and description of previous evaluation experiences.

2. Introduction

3. Study objectives

4. Description of the methodology (including the target groups; description of quantitative and qualitative research methods that will be used; description of sampling and size of sample etc.)

5. Proposal how the project team will be involved in the study 6. Description of Product(s) (deliverables)

7. Time schedule of activities (a time schedule should be prepared for each element of the work plan and of the reporting requirements).

8. Composition of research team (for each expert proposed, a curriculum vitae, of no more than four pages, should be submitted along with the proposal.)

9. Costs Budget for the study is 3000 (three thousand) euro.

Appilcations should based on this Terms of Reference and be sent to SOS Children’s Villages Kyrgyzstan by May, 27, 2016.

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